1. NAME
a. The name of this group shall be MIS Parent-Teacher Organization.
2. OBJECTIVES
a. To formulate a working unit between parents, teachers
and administrators to provide the student with the best
possible and equal education.
b. To foster cooperation between parents and teachers in
order to promote a closer relationship between the school
and the home.
c. To develop cooperation between parents, teachers and
administrators to address concerns of environment, health
and safety as the needs arise.
3. MEMBERSHIP
a. Any parent or legal guardian of students presently enrolled
at Melaka International School, school staff or faculty
may become a member.
b. Registration must be filled out in order to become a
member.
c. The privilege of making motions, debating and voting
shall be limited to all registered members of the organization.
d. To be able to hold office of President you must be a
member in good standing [meaning attendance of at least
5 meetings per year] have held a prior office, must have
been a Chairperson of one major committee [i.e. winter festival,
yearbook, dance, etc]. To be able to hold the office the
Vice President or Secretary you must be a member in good
standing. To be able to hold the office of Treasurer you
must be a member in good standing and have held a prior
office for at least one year and you must be bondable.
e. There shall be no amendments to clause 3 [d], unless
said member has been in standing for at least two [2] years.
4. POLICIES
a. This organization shall be non-commercial, non-sectarian
and non-profit. No political candidate shall be endorsed
by it.
b. Neither the name of the organization nor the names of
its officers in their official capacities shall be used
in any connection with a commercial concern or with any
partisan interest, or for the purpose of any objective other
than the education, health, safety and welfare of the students
of Melaka International School.
c. Any member or standing committee may present a proposal
at a meeting of this organization under new business.
d. If a proposal is tabled, it can be re-submitted at the
next regular monthly or special meeting of the organization
under new business.
e. The governing of the Organization and the direction
of its work and/or the control of its funds and properties
shall be vested in the EXCO.
f. Anything no addressed in these by-laws will refer back
to the Management of Melaka International School.
5. AMENDMENT TO BYLAWS
a. These by-laws may be amended at any regular meeting
of the organization by a two-thirds vote of the members
present [that are in good standing] and provided that written
notice of the proposed amendment[s] has been posted for
30 days prior to the vote.
6. MEETINGS OF ORGANIZATION
a. There shall be annual meetings of the general membership;
the first shall be at the beginning of the school year.
b. Said meetings shall be held at a location to be announced
30 days prior to meeting.
7. OFFICERS
a. The officers of this organization shall be President,
Vice-President, Hon. Secretary [Recording], Assistant Hon.
Secretary [Corresponding], Treasurer, 2 committee members
from the parents and 2 committee members from the teachers.
These officers shall be elected at the July meeting. The
Advisor is the CEO of Melaka International School.
b. Officers shall serve for a term of one [1] year and
shall remain in office until their successors are elected.
An officer shall be eligible to the same office for two
[2] consecutive years, but no more than two [2] years, unless
an amendment is voted upon according to Clause 5 [a].
c. Nominations for officers shall be made by any member
of Melaka International School PTO. Nominations will be
presented at the June Meeting, one month prior to the elections.
Consent must be obtained before any names are placed in
nomination by voice, by mail/hand or by email. Election
will occur by secret ballot. Ballots will be tallied by
a non-candidate/non-officer. New officers will take office
as of July 1.
d. To become an officer of this organization you must be
a member in good standing, and have followed the by-laws,
Clause 3 [a through e]
e. The officers of this organization shall be known collectively
as the Executive Council or EXCO.
8. DUTIES OF OFFICERS
a. The President or Vice-President shall preside at all
meetings of the organization and the EXCO; shall not vote
on motions brought to the floor but shall have the authority
to break a tie vote; in the case of Vice-Presidents to break
a tie vote they must agree and cast one vote; shall perform
all other duties usually pertaining to the office and shall
be a member ex-officio of all committees.
b. The Vice-President shall act as an aide to the President;
shall perform duties of the President in the absence of
said officer; shall perform all other duties usually pertaining
to that office or as may be delegated; and shall be a member
ex-officio of all committees.
c. The Hon. Secretary [Recording] shall keep a correct
record of all meetings of the organization and the EXCO;
shall read the minutes of all previous meetings; shall take
attendance; shall perform such duties as may be delegated
to him/her; and shall be a member ex-officio of all committees.
d. The Assistant Hon. Secretary [Corresponding] shall maintain
a list of all officers and members; notify all members of
meetings; conduct correspondence as directed; read important
correspondence, type and distribute all notices of the organization;
perform such duties as may be delegated; and shall be a
member ex-officio of all committees.
e. The Treasurer shall receive all monies for the organization
and shall deposit them in the name of Melaka International
School PTO; shall keep an accurate record of receipts and
expenditures; shall pay bills and advance monies approved
by the members of this organization at the regular monthly
meetings; and shall be member ex-officio of all committees.
The Treasurer shall present a statement of account at every
meeting of the organization and at all other times when
requested by the EXCO and shall make a full report at the
end of the school year. Also at the end of the school year
s/he will hand over the books to the Auditing Committee
and vote of the body at the June meeting will allow the
incoming Treasurer to pay any incoming bills during the
July and August vacation. All cheques must be signed by
the Treasurer and the President or Hon. Secretary; there
will be two [2] signatories required on the cheque.
f. The EXCO shall have the authority to call a special
meeting prior to the regular monthly meetings when needed.
9. STANDING AND SPECIAL COMMITTEES
a. Such Standing Committees shall be created by the EXCO
as may be required to promote the objectives and interest
of the organization. The Chairperson of each Standing Committee
shall also be selected by the EXCO of the organization.
The term of office shall be one year.
b. The Chairpersons of all standing Committees shall resend
plans of work to the EXCO. No committee work shall be undertaken
without approval of said EXCO.
c. Standing Committees shall consist of:
1. Publicity/Historian, responsible for publishing articles
relating to Organization’s events and business and responsible
for taking and keeping pictures, video recordings and scrapbook.
2. Auditing Committees shall consist of two [2] people
voted on by the EXCO at the June meeting and shall be responsible
for auditing Treasurer’s records.
10. RESIGNATION
a. Any officer or chairperson of a standing committee may
resign by written request. An interim officer or chairperson
will be appointed by the EXCO.
b. The members of the EXCO of this organization may demand
the resignation of any officer who contact violates Clause
2 and/or Clause 8of these By-Laws and/or demonstrates contact
unbecoming to the office they hold.
11. DISSOLUTION
a. The decision to dissolve the organization would be made
final upon a majority vote by the members in good standing.
b. In the event that the organization is dissolved, after
all outstanding bills are paid whatever monies are left
over would be used to purchase a gift for Melaka International
School with the approval of the EXCO.
